Meeting Sponsorship App (Regional Meeting)

The Regional Meeting Committee’s purpose is to support meetings to improve the health of the country/region of the applicant through the education of dermatologists and to encourage meeting attendees to join the global ISD community of members.

By co-sponsoring various national and regional dermatological meetings, the ISD intends to:

  • Provide scholarships to young dermatologists and trainees to attend meetings.
  • Encourage new members in ISD.
  • Provide education to physicians with new knowledge and tools for patient care.

Applications will be accepted for both in-person and virtual meetings.

Funding up to $5,000 will be provided for in-person meetings and funds up to $1,000 for virtual meetings. Meetings that change from in-person to virtual meeting will be funded as virtual meetings. Virtual meetings must have a minimum of 100 participants.

Meetings will not be funded in consecutive years; however, organizers may apply every other year.

National and regional dermatological societies may request co-sponsorship of ISD for their meetings by completing and signing the following application form.

Applications will be reviewed based on the following criteria:

  • Past funding and performance.
  • Size of meeting.
  • Promotion plan to recruit ISD members
  • Support of young dermatologists.
  • Importance of meeting, i.e., what gaps does it fill to further physician knowledge and practice.
  • Rational budget.
  • Promotion of your meeting
  • How does the meeting help ISD achieve its goals stated above?

ISD anticipates that 5-10% of paying registrants will join the society. For example, if there are 100 paying attendees, ISD would have 5-10 new members. Repeat funding is contingent on achieving this goal. A report on new members must be sent within 30 days following the meeting. If memberships are obtained after the meeting, the applicant society has one year from the meeting start date to report the new memberships and achieve the 5-10%.

Local members of the organizing committee must be ISD members.

Organizers agree to accept shipments of newsletters and to pay for any customs fees. If necessary, those fees should be part of budget if ISD funds are used. Alternate plans may include printing locally.

Applications for the 2024 meeting year are due at least 6 months in advance of the meeting and no later than October 31, 2023. The ISD Regional Meeting Committee will review the recommendations and recommend acceptance and funding to the ISD Executive Committee. Applicants will be notified as soon as their requests are granted

1) Name of applicant society *
Address: *
City: *
State
Zip/Postal Code:
Country *
Main Contact: *
Title: *
Telephone: *
Fax:
Email: *
2) Meeting Title: *
3) Date of Meeting: *
4) Has this meeting received ISD support in the past *
If yes, what years (please list)?
How many ISD members were recruited?
5) Short Description of Meeting *
Briefly describe what knowledge gaps this meeting will address: *
6) Will this be an in-person or virtual meeting? *
If meeting will be virtual, what platform will you use (e.g. Zoom, Webex, etc)?
7) If this will be an in-person meeting, please give Site Name (e.g. hotel, congress center, etc).
8) Language(s) of meeting: *
9) Meeting Site Location (city, country): *
10) Organizer of Conference (if different from applicant):
Telephone:
Fax:
Email:
Website:
Names of three (3) local ISD members involved in the organization of the meeting *
12) Will the meeting have an official website or page? *
If yes, what is the website address?
13) Estimate the number of meeting attendees. *
14) Estimate the number of new ISD members from meeting *
15) Briefly describe how you will recruit ISD members *
16) The ISD will supply the following meeting support for accepted meetings. Please check all the support you would like to receive from the ISD for your meeting: *
17) In return, ISD would like your society to acknowledge the following support. Please check all services that you are able to provide *
18) World Skin Health Day (WSHD) is a joint project of the ISD and the International League of Dermatological Societies (ILDS). The aim of WSHD is to recognize, educate and promote skin health around the world. ISD encourages you to designate your meeting as a WSHD event. You may hold WSHD either immediately before, during, or immediately after your actual meeting. Please share your plan for promoting WSHD, including which day you choose as WSHD. For more information on how to be recognized, go to www.worldskinday.org.
(Maximum characters: 2000)
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19) Speaker Support: If you are seeking travel funding for speakers, please submit the following information for each speaker by uploading a complete list below:

  • Name
  • Address
  • Email
  • Affiliation
  • Job Position
  • Speaking Topic
  • Funding Amount Estimate
  • Whether or not they are a member of ISD.
Speaker Information
21) Please briefly explain how the speakers will contribute to narrowing the knowledge and practice gap for your audience. In other words, explain how they are critical to achieving the goals you set for your meeting.
22) Scholarship Funding: If you are seeking scholarship funding, please outline what the criteria for selection will be and the process for selection. For example, will you require an abstract submission? What are the deadlines, etc. Will scholarships be open to international applicants or internal/regional?
23) Please attach a preliminary or completed meeting agenda *
24) Please attach a preliminary budget *

25) After the meeting: Please provide the following information:

  1. Submit a short article with photographs for the ISD Connection newsletter within one month of the end of the meeting. Send by e-mail to intsocderm.org.
  2. List of new memberships completed applications and payments.
  3. Report on how funds were spent for speakers and scholarships.
  4. List of attendees for ISD membership recruitment.

Please Note:

  • Regional meetings failing to report back to the ISD will not be eligible for future meeting support.
  • The meetings cannot be repeated annually but may apply for alternate years. 
  • There is a limit of one meeting per country per year.

Limitation of Liability.  Except with respect to the parties’ respective obligations outlined in this application, a party shall not under any circumstances be liable to the other party for any indirect, special, consequential, punitive, exemplary or multiple damages of any nature or any loss of profits or business in connection with or relating in any way to this Agreement or its obligations under this Agreement, even if it has been advised by the other party of the possibility of such damages or losses.

Indemnification. The Applicant’s Indemnification Obligations. The Applicant shall indemnify and hold harmless ISD all of their respective officers, directors, employees, agents, successors and permitted assigns from and against any and all damages, liabilities, losses, costs and expenses, including attorneys’ fees and costs of litigation, arising out of any claim by a third party that, if true as alleged, would constitute a breach of the Applicant’s express representations and warranties made on behalf of the Applicant’s meeting.

Applicant's Authorized Signature (type full name) *
Date *
Title/Position at Society *



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